Administering the PRC
Staff and teachers across South Australia do a wonderful job of promoting reading and the Premier’s Reading Challenge – thank you for your dedication, care and creativity!
A brief outline of the role of the PRC Coordinator can be found here.
Following are issues that arise regularly from schools…
Keeping Student Reading Records – File Management Suggestions
We advise Student Reading Records be kept for at least 3 years after the student has left your schools. For example records of students who were in year 7 in 2020 may be disposed of in 2024. Please keep reports printed at data entry, and the awards lists sent to you each year by the PRC office for the long term in case queries arise for past students. These could be kept electronically to save space and paper.
A sensible option is to save all student reading records electronically and discard the paper records each year. Or, get the students to fill out their reading records on the computer and save to a class file, which would save printing them out and help to avoid lost records.
SA Public Libraries E-Book Resources
The Public Libraries of SA have provided some information on the E-Books they have available for students to access, which may be of interest.
- We have 5,930 children’s titles in our collection (many of which have multiple copies), and new titles are added weekly.
- We have 4,041 teen titles in our collection (many of which have multiple copies), and new titles are added weekly.
- Premier’s Reading Challenge Reception to Year 2 has 264 titles
- Premier’s Reading Challenge Year 3 to Year 5 has 733 titles
- Premier’s Reading Challenge Year 6 to Year 9 has 1096 titles
- Premier’s Reading Challenge Year 10 to Year 12 had 212 titles
If a title is on loan, we encourage readers to place a hold. If the ‘holds queue’ grows to more than a 23 day wait, then we endeavour to purchase more copies of the title. So readers won’t have to wait long to access a popular title.
Our digital resources are safe to share and use https://sapln.overdrive.com/.
Students’ Interstate Participation Acknowledgement
If you have students who have moved to your school from interstate, and have completed the Premier’s Reading Challenge in their old school prior to moving to SA, we are more than happy to update our records to include their previous participation.
Please note that we cannot give students retrospective awards, but will award them in the current year according to the number of years completed both interstate and in SA.
As we do not have access to the interstate records, we require the following steps to be undertaken:
- Students requiring acknowledgement of interstate participation show their school’s PRC coordinator the certificates they received interstate.
- PRC coordinator then contacts the PRC office via email (firstname.lastname@example.org ) and provides the following information:
- Student’s name
- Current year level
- EDID number (this is the long number on EDSAS with a letter on the end.) – Government schools only
- Date of birth
- Which years the student completed the Challenge interstate
- PRC staff will then add the student to your school for the previous years, and the student will receive the next award according to how many years they have completed the Challenge overall.
- Please note: the Northern Territory & Western Australia do not run a Premier’s Reading Challenge.
Students who are relocating to another school (local or interstate)
Please ensure that their PRC record goes with each student to their new school, and that the student and their parents are clear on what level the student is “up to”.
Award Level Enquiries – students new to your school
To find out what award level a new student at your school is reading for this year, please email email@example.com with the following information for each student so we can ensure we get the correct student’s details:
- Full name (including any previous names, alternative names, nicknames)
- Gender (current and previous, if changed)
- Date of birth
- Previous school
- (For Government sites only) EDSAS ID (long number with a letter on the end, from EDSAS) – please note that this is not the student ID.
Then we can look up the students required and let you know where they are up to in the Challenge, and ensure their records will match up when you enter your data this year.